Six officers (including the Club President met on 1/9/08 for a Buda Chapter Officers meeting at Hays Hills Baptist Church.
The meeting started at 7:00 PM and ended at 8:30 PM.
In attendance were David Smith, Hunter Phillips, Darryl Swann, Kevin Schnautz, Johnny Childress and Randy Rowley.
Darryl opened the meeting in prayer.
The first order of business was to formally elect Johnny Childress as Buda chapter Treasurer. David Smith made the motion and Darryl Swann 2nd it. The vote passed unanimously. (Welcome Johnny).
Next we discussed our first official event of attending a drag race in Marion, TX (near Seguin). This event will take place on Friday, February 22nd. Plans were made to leave HHBC at 5:30 PM and drive to Marion. Event time was set from 6:30 PM to 9:30 PM, although participants are welcome to stay as long as they like. Darryl thinks the racing lasts until around midnight and cost is around $10.00 for spectators. Racing your own car is welcomed at around $15.00 entry fee. The name of the raceway is either River City Raceway or San Antonio Raceway and can be viewed on it's web sight. David will make a flier to advertise the event and get them to Darryl by Friday to hand out at Oak Hill.
Next we discussed the process for selection of scholarship activities. Darryl will draft a plan for invitation and present it at next weeks meeting. David suggested we get involved with Operations For Orphan's organization and Randy suggested looking at Cross Trail Outfitters organization. Kevin made comments concerning having interested kids write a paragraph or so on a particular topic and having officers pick from the entries. Randy mentioned having a sign up sheet and rotating kids through.
Next we discussed our March event of a fishing trip to Matagorda. Our initial date of the weekend of March 22nd needs to be changed due to Easter. We set a new date of March 28 to March 30. David will reserve a place to stay and edit the flier to reflect the new date and location. We agreed to limit the trip to 10 participants with a waiting list and reserved the right to up the limit to 20 participants if there was enough interest. Darryl mentioned the possibility of providing a boat and will check on it and let David know. David could possibly get two boats with his bro-in-laws in addition to his personal boat.
Next we discussed an agenda for Chapter meetings. Our first Chapter meeting will be held on January 29th at Hays Hills Baptist Church, Bldg. C from 7:00 PM to 9:00 PM. Randy suggested looking at the club's inactive list for potential people to invite. We decided to order pizza for this first meeting due to the late start in planning but Randy suggested looking into cooking and holding it at someone's home for future meetings. Randy discussed how the Club operates at it's meetings. We agreed to pay $10.00 each as Buda Chapter officers to cover the cost of the pizza. Johnny will collect the money at next weeks meeting and be in charge of ordering the pizza (pending time in his new work schedule). David will draft an agenda and send it out to the rest of us. Hunter will meet up with Randy to get a video to watch at the Chapter meeting. Darryl will be in charge of doing a short devotional at the Chapter meeting.
Next we discussed doing a presentation at church for membership opportunities. Either Darryl or David will make a presentation at Hays Hills this coming Sunday pending approval from Pastor David Sweet. The race event will also be presented. We agreed we should start promoting the Club at surrounding churches following this first event. Randy will send David a power-point and offered to do the presentation himself as long as he is given ample time to locate a substitute teacher for his Sunday School class.
Next we briefly discussed a future youth chapter. We agreed this is something we want to pursue, but at a latter time after the Buda Chapter is running smoothly. David asked that we all continue to pray about it.
Next we discussed Releases/Liability. Randy presented a form that the Club is currently using. David will look it over and recommend any changes, if any, that may need to be made to better fit the Buda Chapter. We agreed it was something that we would require for the majority of our events.
Next we discussed how to plan an event when there are a limited number of available spots. Randy discussed how the Club handles this situation. We agreed we will have a sign up sheet on a first come, first served basis with a rotating waiting list. The event will be posted with a clear and concise statement of how many spots are available.
Randy gave us his cell phone number - 512-963-0003.
Next we reviewed our calendar which currently includes the following:
January 29th - Chapter meeting at HHBC.
February 22nd - Race event in Marion/Seguin
March 28th - 30th - Fishing trip to Matagorda
April 25th - Varmint hunt in Lockhart
May 9th & 10th - Family camping trip (Johnny will locate a place)
June 7th - Pending kayak trip (details to be determined)
July 29th - Join the Club's chapter meeting.
The next FCS-Buda chapter officers meeting will be on Wednesday, January 19th at 8:00 at HHBC.
Darryl closed the meeting in prayer