Six officers attended the 5/5/08 Club Officers Meeting at the Cherry Creek Catfish Company.
The 2008 State of the Club (to date) and First Quarter of 2008 reports were discussed. We are doing well in most categories and the Buda Chapter is doing extremely well. The only concern is our sporting clays shoots, which are down significantly from the last three years.
Hosting an event with the men of a church that has a high percentage of minorities was re-visited. I (Randy Rowley) work with Paul Perry, who is a minister at Sweethome Baptist Church in Round Rock (a predominantly black church). We re-visited the idea of having a skeet shoot and meal with men from this church. Three new ideas included: 1. Participate in one of their events prior to inviting them to one of our events (to enable them to get to know us), 2. Do a promotion at their church, and 3. Ask Paul to take a poll of the men in his church to see how many would be interested in such an activity. All three new ideas will be explored. We continue to have very poor participation from the minority community and desire to change that fact.
Hosting a Youth Shoot or Father/child Shoot was re-visited. New ideas included: 1. Tie this in to a vacation Bible school (liability issues were discussed), 2. Hold this on someone's land in the country using our clay target throwers (liability issues were discussed), and 3. Attempt to get money from a donor or a Youth Ministry budget (we will contact Alfred Burgess at Great Hills Baptist Church). The officers agreed that holding this event at Capitol City would be the best. It was noted that Scott Richter was interested in doing one of these with the youth from First Baptist Church of Pflugerville.
Hosting a New Member and Prospective Member Banquet was re-visited. Ideas included: 1. hold this at Hyde Park Baptist Church's Quarries facility, 2. hold this at Great Hills Baptist Church's volleyball court area, and 3. hold this at someone's land in the country (liability issues were discussed). The officers agreed that the Hyde Park option was the best.
The status of the Polo Shirt logo was discussed. The logo is almost complete. An idea was present to do an embroidery logo in the future. The officers agreed that this was a good idea.
A proposed new Classified Ads policy was discussed. The officers agreed that all ads on the website will expire after 90 days. From now on ads will have the date that they were added placed next to the ad. After 90 days the ad will be pulled. It will be the responsibility of the person who placed the ad to renew it if he or she so desires.
Upcoming events that will require considerable planning were briefly discussed.
Taking the initiative and following up. Randy Rowley noted that he is spending a lot of time contacting officers to see if they have starting working on aspects of their job descriptions (such as whether an upcoming event has started to be planned). He also is spending a lot of time following up on various things (for example he will ask an officer a question and then when he doesn't get a response have to send out a follow-up e-mail). Randy challenged the officers to take more initiative and for them to contact him and let him know where they are of their responsibilities. Randy noted that he is pleased with the jobs that all of the officers are doing but this is an area that he believes can be improved. Randy praised Richard Corbin Membership Director as an example. Richard has taken the initiative on one of his responsibilities. Using the Membership Renewals and New Members web pages, he determines whose memberships will expire in the upcoming month and then sends them a "Please Renew" e-mail. He then lets Randy know what he has done. Randy doesn't have to remind Richard to do this - he does it on his own initiative.
Jeff Reece proposed to reorganize some of the web pages to allow the various officers to log in and edit their own pages (such as Ken Hamilton and the prayer requests pages). The officers agreed that this would be a good idea. Jeff will present various templates to the officers by the summer. He hopes to have the website re-designed and streamlined by the end of August. He will also add a Global Address Bar. He also has a goal to reduce redundancy. If you have ideas on how the website should look please contact Jeff.
Proposed Prayer Requests page policy - The officers agreed to reorganize the prayer requests pages into short term requests (for a specific event such as a surgery) and long term requests. Short term prayer requests on the website will expire after 90 days. From now on short term prayer requests will have the date that they were added placed next to the request. After 90 days the request will be pulled. It will be the responsibility of the person who placed the request to renew it if he or she so desires.