On 4/1/06, by a vote of 4 to 0, the Club officers approved buying a Kettle Grill for the Club. It will be used for events that involve overnight camping (hog and deer hunts, dove retreats and hunts, etc.). This matter did not require a vote by the active Club members as the expenditure was less than $50.00
On 4/2/06 a poll of the 2005 Bay Fishermen was taken regarding moving the 8/3/06 - 8/4/06 Bay Fishing Trip to 6//06. Three members stated that they preferred that the 2006 trip be moved to 6/06 due to the heat in August.
On 4/27/06, a poll of the active Club members was taken regarding moving the Hybrid Bass Fishing Trip to 6/06 and the Bay Fishing Trip to 10/06 (flip-flopping them on the calendar). Three active members responded that they liked the idea.
On 4/27/06 a vote was held of the active Club members regarding seven proposed changes to the Bylaws concerning the Secretary's and Treasurer's job descriptions.
Proposition 1
Our Bylaws stated that the Secretary was responsible for the following:
IV. Officers:
H. The Club Secretary/Chapter Secretary is responsible to notify the Chapter President when circumstances beyond his control preclude him from attending a meeting. Specific Expectations:
I, Randy Rowley, proposed to modify #2 to the following (additions in yellow):
2. Responsible to record the minutes of all of his chapters meetings (that he attends) and to write a report on all of his chapters events (that he attends). Responsible to submit his chapters meeting minutes and event reports to the Club President and his chapters President within seven days of the event.
Proposition 2
I proposed to add the following to the Secretary’s job description:
3. Responsible to print, photocopy, and mail quarterly newsletters.
Proposition 3
I proposed to add the following to the Secretary’s job description:
4. Responsible to mail Club membership benefits to new and renewing members.
Proposition 4
I proposed to add the following to the Secretary’s job description:
5. Responsible to print or e-mail sign up sheets for events, Dove Retreat logs, and other documents at the request of the president.
Proposition 5
Our Bylaws stated that the Treasurer was responsible for the following:
IV. Officers:
G. The Club Treasurer is responsible to notify the Club President when circumstances beyond his control preclude him from attending a Club meeting or a meeting of the Club chapter that he usually attends. Specific Expectations:
I proposed that we add the following to the Club Treasurer’s job description:
6. Responsible to remind active members that their memberships are about to expire and encourage them to renew their memberships.
Proposition 6
I proposed that we re-number #'s 4 and 5 as #'s 1 and 2 (and re-number the rest).
This would make the order of duties consistent with the Chapter Vice President and Club Secretary/Chapter Secretary.
Proposition 7
I proposed that we change the present #3 (which will become #5 if Proposition 6 passes) from:
Responsible to promptly balance the FCS check register on a quarterly basis with the bank statement. Responsible to distribute a report of this reconciliation to the President.
To:
Responsible to promptly balance the FCS check register on a monthly basis with the bank statement. Responsible to submit a report of this reconciliation to the President.
The reason that I wanted to go from a quarterly reconciliation to a monthly is it will be easier to fix a problem that we discover from last month (for example) verses one that we found from three months ago (for example). In practice we have been doing a monthly reconciliation since I have been President (5+ years).
All seven propositions passed by votes of 5 to 0.
On 5/9/06, by a vote of 4 to 0, the Club officers approved moving the May 2006 Sporting Clays and Skeet Shoot from 5/27/06 to 5/20/06 due to the fact that 5/27/05 falls during Memorial Weekend. As this event had already been approved by the membership, there was no need to have a one week discussion among the active Club members followed by a one week vote.
On 5/24/06, by a vote of 5 to 0, the Club officers approved moving the Hybrid Bass Fishing Trip from 10/7/06 to 6/2/06. As this event had already been approved by the membership, there was no need to have a one week discussion among the active Club members followed by a one week vote.
On 5/27/06, by a vote of 5 to 0, the Club officers approved adding a 6/17/06 Ducks Unlimited Sporting Clays Shoot and luncheon to the FCS Calendar. If members get their fees in before 6/1/06 they receive a $10.00 discount. In order to make this discount available to the membership we did not have time for a one week discussion followed by a one week vote, as called for by our Bylaws.
On 5/31/06 a poll was taken of the Club members regarding the location for the 2006 FCS Dinner. Six members stated that they preferred Catfish Parlor. One member preferred Olive Garden, one member preferred Cafe Serrano's, and one member preferred Texas Land and Cattle
On 6/3/06, by a vote of 4 to 0, the Club officers approved moving the FCS Dinner from 6/10/06 to 6/13/06 at 6:30 PM at Catfish Parlor on Research. As this event had already been approved by the membership, there was no need to have a one week discussion among the active Club members followed by a one week vote.
On 6/9/06, by a vote of 4 to 0, the Club officers approved moving the postponed 6/2/06 Hybrid Bass Fishing Trip to 6/23/06. The guide hurt his back and had to postpone the trip. As this event had already been approved by the membership, there was no need to have a one week discussion among the active Club members followed by a one week vote.
On 6/20/06, by a vote of 5 to 0, the active Club members approved adding a 7/21/06 - 7/23/06 Coastal Fishing Trip to the Club Calendar.
On 6/27/06, by a vote of 5 to 0, the Club officers approved moving the postponed 6/24/06 Sporting Clays and Skeet Shoot to 7/1/06. As this event had already been approved by the membership, there was no need to have a one week discussion among the active Club members followed by a one week vote.